Privacy Policy

Updated 11/9/23

Our practice is dedicated to maintaining the privacy of your individually identifiable health information. In conducting our business, we will create records regarding you and the treatment and services we provide to you. We are required by law to maintain the confidentiality of health information that identifies you. We also are required by law to provide you with this notice of our legal duties and the privacy practices that we maintain in our practice concerning your protected health information (PHI). By federal and state law, we must follow the terms of the notice of privacy practices that we have in effect at the time. We realize that these laws are complicated, but we must provide you with the following important information:

  • How we may use and disclose your PHI
  • Your privacy rights regarding your PHI
  • Our obligations concerning the use and disclosure of your PHI
  • Message and data rates may apply
  • Service delivery frequency: Message frequency will vary
  • Customer care information: Text HELP for help and text STOP to opt-out of messaging.
  • By submitting your information, you agree to receive promotional texts and emails from us. You can opt out anytime by replying STOP.

The terms of this notice apply to all records containing your PHI that are created or retained by our practice. We reserve the right to revise or amend this Notice of Privacy Practices. Any revision or amendment to this notice will be effective for all of your records that our practice has created or maintained in the past, and for any of your records that we may create or maintain in the future. Our practice will post a copy of our current Notice in our offices in a visible location at all times, and you may request a copy of our most current Notice at any time.


Lockhart Matter Dermatology:

Address: 1030 S. Coit Road, Prosper, TX 75078, United States




Our practice may use your PHI to treat you. Many of the people who work for our practice – including, but not limited to, our doctors and nurses – may use or disclose your PHI in order to treat you or to assist others in your treatment.


Our practice may use and disclose your PHI in order to bill and collect payment for the services and items you may receive from us.

Health Care OperatiHealth Care Operations

Our practice, and it’s affiliated entities and management company, may use and disclose your PHI to operate our business. As examples of the ways in which we may use and disclose your information for our operations, our practice may use your PHI to evaluate the quality of care you received from us, or to conduct cost management and business planning activities for our practice.

Sign In Sheet

We may use and disclose medical information about you by having you sign in when you arrive at our office. We may also call out your name when we are ready to see you.

Treatment Options

Our practice may use and disclose your PHI to inform you of potential treatment options or alternatives.

Release of Information to Family/Friends

Our practice will routinely disclose to your responsible party(ies) the PHI directly relevant to his/her involvement with your health care, PHI related to payment of your health care, and PHI used for notification purposes. Our practice may release your PHI to another responsible party(ies) you identify, that is involved in your care.

Sale of Health Information

We will not sell your health information without your prior written authorization.

Disclosures required by law

Our practice will use and disclose your PHI when required to do so by federal, state or local law.

Breach Notification

In the case of a breach of unsecured protected health information, we will notify you as required by law.

Responding to Lawsuits

We can share health information about you in response to a court or administrative order, or in response to a subpoena.


The following categories describe unique scenarios in which we may use or disclose your protected health information:

Public Health Risk Reporting

Our practice may disclose your PHI to public health authorities that are authorized by law. For example, we are required to report certain communicable diseases to the state’s public health department.

Law Enforcement

Your health information may be disclosed to law enforcement agencies, military, and national security without your permission, to support government audits and inspections, to facilitate law enforcement investigations, and to comply with government mandated reporting.

Workers’ Compensation

Our practice may release your PHI for workers’ compensation and similar programs that provide benefits for work related injuries or illnesses.


You have the following rights regarding the PHI that we maintain about you. These include:

  • The right to request restrictions on the use and disclosure of your protected health information, including to request that a health plan not be informed of treatment for which patient paid entirely out of pocket.
  • The right to prohibit the sale of your protected health information, its use for marketing purposes, or participation in research.
  • The right to request to receive confidential communications concerning your medical condition and treatment in a specific manner.
  • The right to inspect and obtain copies of your protected health information.
  • The right to request an amendment or corrections to your protected health information.
  • The right to receive an accounting of how and to whom your protected health information has been disclosed outside of our practice if not for treatment, payment, or health care operations.
  • The right to file a complaint if you believe your privacy rights have been violated. Please file your complaint in writing. You will not be penalized for filing a complaint.
  • The right to receive a printed copy of this notice.

All requests must be in writing and directed to Lockhart Matter Dermatology 1030 S. Coit Road, Prosper, TX 75078, United States. Our practice may charge a fee for the costs associated with any request.


Our practice will obtain your written authorization for uses and disclosures that are not identified by this notice or permitted by applicable law. Any authorization you provide to us regarding the use and disclosure of your PHI may be revoked at any time in writing. After you revoke your authorization, we will no longer use or disclose your PHI for the reasons described in the authorization. Please note, we are required to retain records of your care. If you believe your privacy rights have been violated, you may complain to the secretary of the U.S. Department of Health and Human Services by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201 or to the Compliance/Privacy Officer listed below. There will not be retaliation against you for filing a complaint. Again, if you have any questions regarding this notice or our health information privacy policies, please contact:

Lockhart Matter Dermatology

1030 S. Coit Road, Prosper, TX 75078, United States